Diocese of San Carlos

Wednesday, July 19, 2006

Synod Songwriting Competition

SONG WRITING COMPETITION

1. Description:

“FIRST DIOCESAN SYNOD SONGWRITING COMPETITION” is a Diocese wide song writing competition in original music being held under the auspices of the Diocese of San Carlos.

2. Objectives:

2.1. To provide a venue for the search of a musical composition that depicts true Christian values, missions, and aspirations. The winning entry will be adopted as the official song for the First Diocesan Synod of the Diocese of San Carlos.
2.2. To encourage parishioners to express their thoughts, ideas, feelings and sentiments through religious and inspirational songs.
2.3. The creation of new avenues where these talents are to be displayed shall improve the welfare of the youth psychologically, emotionally and spiritually. Because of the preoccupation and personal objectives of clinching honors which will give them recognition, might just give them the proper formula – improving their own musical talents by tapping and enhancing one’s creativity. In the same manner, it encourages a dynamic interaction among peers of youth with enthusiasm in music.

3. Theme:
“I HAVE COME THAT THEY MAY HAVE LIFE, LIFE IN ALL ITS FULLNESS” (John 10:10)

4. Timetable:

4.1. Official Launching: June 29, 2006
4.2. Deadline for Submission of Entries: October 15, 2006
4.3. Screening and Announcement of Ten (10) Finalists: October 20, 2006
4.4. Finals Night: December 8, 2006

5. Prizes and Honors:

5.1. There will be ten (10) finalists who will receive individual plaques and cash awards.
5.2. The awards at stake are the following:

Grand Prize – P30,000.00 & trophy
Second Prize – P20,000.00 & trophy
Third Prize – P10,000.00 & trophy
Seven (7) Consolation Prizes at P3,000.00 each
Best Interpreter – P5,000.00

6. Eligibility and Disqualification:

6.1. The competition is open to all professional and amateur composers who claim the Diocese of San Carlos is his/her domicile or quasi domicile/ residence.
6.2. Officers and members of the committee handling the competition, including their spouses, are disqualified from joining the contest.

7. Allowable Number of Entries:

7.1. A maximum of two (2) entries, whether as composer, lyricist or both.
7.2. An individual who has already submitted two songs as composer may no longer submit additional entries as lyricist and vice versa.

8. Technical Requirements for Entries:

8.1. Each entry may be wholly original.
8.2. An entry must not have entered the finals of any song writing competition.
8.3. A song entry must not have been commercially published, recorded or released and distributed in the Philippines or abroad.
8.4. By entering the song in the competition, the participant warrants that it has not been contracted for use by any third party, and that he shall not negotiate and/or contract for any use of the song with any such third party until after the announcement of the finalists, and thereafter, if declared as a finalist.
8.5. The composer/lyricist shall hold the organizing committees free and harmless from any suit, demand, debt, obligation, expense or liability arising from any misrepresentation or fraud in connection with his entry submitted to the competition.

9. Entry Requirements:

9.1. Duly accomplished entry forms must accompany all entries, signed by both the composer and lyricist.
9.2. A song entry must be recorded on a cassette tape/ compact disc with vocal rendition.
9.3. Only the song title shall be printed on the side of the cassette/ compact disc on which the recording was done.
9.4. Introductions and explanations which are not part of the song are not allowed.

10. Length of Song:

The song must not exceed four (4) minutes but not less than three (3) minutes.

11. Instrumentation:

11.1. One or a combination of musical instruments may be used.
11.2. Entries arranged acappela (3 parts or more) are allowed.


12. Lyrics and Lyric Sheets:

12.1. The lyrics of the song must be in Cebuano or Ilongo.
12.2. All entries must be submitted together with five (5) typewritten copies of the lyrics.
12.3. The name of the composer/lyricist shall not appear on the lyric sheets.

13. Photographs:

All composers and lyricists must submit at least one (1) recent solo photo, close-up, colored of at least 3”x 5” in size.

14. Submission of Entries:

14.1. Entries should be placed in a sealed long brown envelope.
14.2. Entries may be received only from Monday to Friday, 10:00 AM – 4:00 P.M. at the Diocesan Chancery Office, Bishop’s Home, San Carlos City.
14.3. Entries may also be sent through mail or courier or through their parish priests provided that it is received by the Secretariat on OCTOBER 15, 2006.
14.4. Cassettes, compact discs, lyric sheets and other requirements submitted to the Secretariat are non-returnable.


15. Screening of Entries:

15.1. A Screening Committee shall audition all entries and determine the ten (10) finalists.
15.2. An individual, whether composer or lyricist, is allowed only one (1) entry (that garnering the highest score) in the finals.
15.3. The decision of the Screening Committee is final and binding on all parties concerned.

16. Board of Judges:

16.1. Board of Judges shall choose the winners from among the ten (10) finalists.
16.2. The decision of the Board of Judges is final and binding on all parties concerned.


17. Criteria for Screening and Judging:

With the theme “ I HAVE COME THAT THEY MAY HAVE LIFE, LIFE IN ALL ITS FULLNESS” being foremost in mind, the general criteria are as follows:
a. Musical Content – refers to the melody and its accompanying basic harmony.
b. Lyrics – refers to the body of the verse used in the musical composition.
c. Over-all Impact – refers to the general appeal of the song entry based on the concept, treatment of subject, structure and unity of musical elements.



18. Undertaking of the Ten (10) Finalists:

18.1. A finalist may not be allowed to waive his participation in the competition.
18.2. The organizing body shall have the exclusive authority to contract for the use of the composition locally or internationally with any organization under such terms and conditions which would deem fit and advantageous to the composer’s or lyricist’s interest.
18.3. The organizing body reserves the right to the public performance of the ten (10) finalist-songs from the date of submission until the Finals Night.
18.4. The organizing body, its licensees and assignee shall have the right to cause any of the ten (10) finalist-songs to be arranged, orchestrated and performed in the competition within the specified limits as may be determined by the body.
18.5. The suggested interpreter and arranger for the entry shall be subject to the audition and approval of the Musical Directors and Executive Committee. The interpreters must have proof of their claim that the Diocese is his or her domicile or quasi domicile. In this regard, the finalist shall not make any prior commitment with any interpreter, arranger, producer or recording company for the performance, recording or musical arrangement, relative to his or her entry to the competition. A finalist who insists on choosing an interpreter or arranger in violation of the above mentioned rules shall be disqualified.
18.6. All finalists are required to attend and participate in all promotional, publicity, production, recording, rehearsal and finals night activities in connection with the competition and all other promotional and publicity activities connected with the competition after the Finals Night without remuneration.
18.7. The presence of the Finalists at the competition proper, on or off stage shall likewise be without remuneration.
18.8. Any doubt or ambiguity as to the meaning or interpretation of any provision of these rules, including any concern or issue involving any aspect of the competition, shall be resolved by the Management Committee and its decision shall binding on all finalists and parties concerned.


19. Committees:

19.1. EXECUTIVE COMMITTEE

Chairman: Bp. Jose Advincula
Co-Chairman: Mr. Honesto Boy Ortonio
Members: Fr. Paul Medina, O.Carm.
Fr. Felipe Perolino
Fr. Larry Martinez

19.2. SECRETARIAT

Chairman: Fr. Paul Medina, O.Carm.
Co-Chairman: Fr. Lito de la Paz
Members: Mrs. Marilen Layumas
Sr. Che Regala

19.3. FINANCE – Fr. Johnny Lagdamen

19.4. MUSICAL DIRECTORS

– Fr. Felipe Perolino
– Fr. Larry Martinez


19.5. VENUE, SOUND SYSTEM/ LIGHTS

-Venue: Fr. Larry Martinez
-Sound System/ Lights: Mr. Boy Ortonio

19.6. TRANSPORTATION/ REFRESHMENT

- Transportation: Msgr. Flor Baynosa
- Refreshment: Ms. Marjorie Layumas

19.7. SECURITY – ORGANIZING COMMITTEE
- Msgr. Flor Baynosa

19.8. DOCUMENTATION – Fr. Lito de la Paz

19.9. AWARDS – Sr. Che Regala

19.10. PROMOTION

Chairman: Bp. Salvador Modesto
Co-Chairman: Msgr. Wilfredo Dejilla



20. Official Entry Form:
1st DIOCESAN SYNOD
SONGWRITING COMPETION
(DIOCESE OF SAN CARLOS)


OFFICIAL ENTRY FORM
Please fill up two copies

Name of Composer:___________________________________________
Address:_____________________________________________________
Contact Number:______________________________________________
Age:_________________ Sex:___________________________________
Profession:___________________________________________________

Name of Lyricist:______________________________________________
Address:______________________________________________________
Contact Number:________________________________________________
Age:_________________ Sex:____________________________________
Profession:____________________________________________________

Song Entry Title:______________________________________________
Length of composition (including intro and extro):_______mins._______secs.
Number of Interpreters:__________________________________________
Name of Interpreters:____________________________________________
Address/ Contact Number/s:______________________________________
__________________________________________

Signatures


___________________________ _________________________
COMPOSER LYRICIST

IMPORTANT
Deadline for Submission of Entry Forms: Oct. 15, 2006 not later than 4:30PM
Entry Forms should be submitted to:

THE SECRETARIAT
1st Diocesan Synod Songwriting Competition
Diocesan Chancery Office
Bishop’s Home
San Carlos City, Negros Occidental

Tuesday, July 18, 2006

LOGO DESIGN CONTEST

I. Objectives

1. To design the official logo for the First Diocesan Synod of the Diocese of San Carlos
2. To create awareness and involvement of the lay faithful in the concerns of the Church especially on the renewed integral evangelization program of the diocese.

II. Criteria

Clarity of Physical Features……………..30%
Originality…………………………….…30%
Relevance of Logo to Diocesan Synod….40%

III. Eligibility & Disqualification

1. The competition is open to all faithful in the parishes, quasi-parishes and mission stations of the Diocese of San Carlos.
2. Staff and members of the committee handling the competition including their families and relatives within the second degree of consanguinity or affinity, are disqualified from joining the contest.

IV. Contest mechanics

1. The logo should convey the theme of the First Diocesan Synod: “I have come that they may have life, life in all its fullness.”(John 10:10) and the Diocesan Mission-Vision and the Goal of the Diocese. (The VMG will be furnished to each contestant).
2. The logo should depict the two cultures (Cebuano and Ilongo) existing in the diocese.
3. It should likewise depict the logo of the diocese.
4. Entries must be drawn on a one-page short bond [215.9 width, 279.4 mm height] paper and must include the following dimensions:
i.) Actual size of the Logo: 16cm x 16cm (centrally located in the A4 paper)
ii.) Color is limited to five (5) color combinations
iii.) Contestants are required to submit a brief description or explanation of the logo and the symbolism behind the design and use of colors.
5. The entries can be submitted:
a. Hand carried to the parish priest ON OR BEFORE SEPTEMBER 3, 2006.
b. By email to synodlogo@sancarloschancery.org
c. By postal mail/ door-to-door delivery mail addressed to:

Diocesan Synod Logo Design Contest
Bishop’s Home Compound
San Julio Subdivision
San Carlos City, Negros Occidental


6. By entering the logo in the competition, the participant warrants that it has not been contracted for by any third party, and that he shall not negotiate and/or contract for any use of the logo with any such third party until after the announcement of the finalists, and thereafter, if declared as finalist.
7. The artist shall hold the organizing committee, their affiliates, all their officers and employees, and all members of the other committees, free and harmless from any suit, demand, debt, obligation, expense or liability arising from any misrepresentation or fraud in connection with his entry submitted to the competition.
8. Logo designs submitted to the Secretariat are non-returnable and become the exclusive property of the Diocese of San Carlos.

V. Timetable

1. Official launching of the logo contest………………July 5, 2006
2. Deadline of submission of entries to Parish Priest… September 3, 2006
3. Announcement of winners…………………………..September 4, 2006

VI. Screening of Entries

1. The Adhoc Committee on Logo Design Contest shall present the contest designs to the Presbyteral Council. Representatives from the clergy will be chosen to judge the entries.
2. The decision of the judges is final and binding on all parties concerned.

VII. Awards
FIRST PRIZE…………….P10,000.00 & TROPHY
SECOND PRIZE…………P5,000.00
THIRD PRIZE……………P2,000.00
CONSOLATION PRIZES in the form of certificates of participation

Sunday, July 02, 2006

Prep Com Role, Tasks & Functions

ROLE, TASKS & FUNCTIONS OF THE SYNOD PREPARATORY COMMITTEES & GROUPS

1. SYNOD PREPARATORY COMMITTEE

The synod Preparatory Committee assists the bishop in setting the direction, in laying down the guidelines for choosing Synod Delegates, in the systematization of the format and methodology of the said ecclesiastical gathering and in other matters necessary for the facilitation of the synod process.

2. CONSULTANTS/ PERITI

The consultants/ periti are to be consulted on matters that emerge during the synod process that need an expert opinion. They give only the opinion but the bishop has the final say whether to adapt or reject their opinion.

3. COMMITTEE ON EDUCATION

The Committee on Education has a vital role in the synod. Its main role is to inform the faithful, especially the lay people, on the Synod and the synod process. Their secondary role is to help the clergy in educating parish synod leaders and other groups formed for the purpose of facilitating the synod.
The committee is tasked to make educational materials, modules, guides and manuals, catechetical materials and online education on the synod through the internet. This committee is also tasked to create an education program regarding the synod for the whole diocese. Moreover, the Committee is tasked to facilitate in scheduling retreats and spiritual renewal activities.
One of their functions is to create synod formation teams and to train synod education committees; another function is to make a Synod curriculum for the diocese. Moreover, they conduct seminars at the diocesan level for trainors training and other matters of great importance to deepen the awareness of the faithful on the Church and Church doctrines, especially that which concerns the synod.
All educational materials have to be approved by the bishop.

4. COMMITTEE ON MASS MEDIA

The work of the Mass Media Committee is to have media-projection on the Synod in the printed media (newspapers and magazines), broadcast media (radio, TV, cable media) and virtual media (internet and wireless media). This Committee is tasked to make press conferences, radio-TV hooked up, and connection with alternative media. The Committee shall network with local, national and international media. The Committee functions as the press corps of the synod but it also coordinates with the Education Committee in creating ads, radio-tv spots and programs on the synod. All press releases and write ups or articles on the Synod should be approved by the bishop.

5. RESEARCH, DOCUMENTATION & PUBLICATION COMMITTEE>

The Research, Documentation and Publication Committee shall take charge of the very vital role of documenting the synod process. During the Pre-Synod, the Committee will be in charge of the research on the history of the diocese and the parishes within the diocese, the gathering of the necessary data for Diocesan and parish profiles, the collation of reports and summaries of the Mini-synod at the parish level and the publication of pertinent data needed for information during the synod process. The Committee shall take charge in the written, photo and audio-video documentation. The Committee is not allowed to release any information or data without the approval of the bishop.



6. COMMITTEE ON LITURGY

The Committee on Liturgy has the main role of creating relevant liturgical texts for the synod from the Initial Preparatory Stage of the Pre-Synod, to the Synod Proper and up to the Post-Synod Implementation Stage. It is tasked to compose the Oratio Imperata, Prayer texts and novenas, liturgical texts and songs, attuned to the three stages of the synod process which shall be used in all parishes, quasi-parishes, chaplainces, mission areas, schools and other institutions. The Committee is also tasked to produce a liturgical booklet for the Synod Proper. One of their functions is to provide liturgical policies and norms during the whole synod process as well as to have a formation program and training on liturgy for the synod. All liturgical materials and program of activities have always to be referred to the bishop for approval.

7. ORGANIZING COMMITTEE

The main role of the Organizing Committee is to ensure the quantitative and qualitative participation of the faithful in the diocesan synod activities. It is tasked to make all activities of the synod well-ordered, systematic and organized. The Committee is tasked to create working committees for the different activities of the Synod at the different stages of the synod. The Committee functions as the coordinating body during synod convocation, accommodation of delegates and participants of the synod, health and security and the physical arrangement of the place of the synod and other functions relative to this. The blue print of its program has to be approved by the bishop.

8. COMMITTEE ON FINANCE

The Committee is in charge in sourcing funds needed to run the two-years or more activities of the Synod. The Synod Fund has to have a separate account and be released only if approved by the financial body and by the bishop. All transactions has to be properly recorded, all donations, pledges and contributions are to be accounted for with official receipts from the diocese.

9. TOPICAL COMMITTEES

These are different committees with the sole purpose of drafting the different working papers or lineamenta. The references or source materials of the drafts are from the data and points from the diocesan evaluation and parish evaluation of the different commissions and programs and of the evaluation of the church personnel. The Lineamenta has three (3) parts: a) The situation / condition (from the different data), b) the doctrinal presentation and c) the calls. The members of the different Topical Committees/Lineamenta Committees have to be chosen according to their field of expertise. The Lineamenta has to be approved first by the bishop before this is brought to the Mini-Synod at the parish level for deliberation.

10. AD HOC COMMITTEES

These are committees that are created to answer a particular need of the situation. For example, these are the Food Committee, Care & Aftercare Committee, etc.